Navigate Through InDesign Page Objects with Keyboard Shortcuts
Power users keep their hands on the keyboard as much as possible. After all, moving a mouse or trackball (or, worse, trackpad) is nice, but not efficient. It’s easy to move from page to page in InDesign with keyboard shortcuts. But what about from object to object?
I am really pleased to announce a set of scripts for InDesign that let you navigate around your document, from object to object, or even with multiple objects (more on what that means in a minute). This set of scripts was written by Kris Coppieters of Rorohiko (also known as Lightning Brain), the makers of a whole slew of astonishingly great plug-ins (check their Downloads section). Please note that these scripts are (as far as I know) for InDesign CS3 only.
How the scripts work:
1. First, download the scripts by clicking on this link. (Note that you’ll need to be signed in to the MOGO site to download this file, but registration is free and easy!)
2. Unzip the folder of scripts. You’ll find a ReadMe file in there, which explains the system and how it works.
3. In InDesign, choose Window > Automation > Scripts. This opens the Scripts panel.
4. Right-click (or Control-click on a Mac with a one-button mouse) on the User folder inside the Scripts panel, and choose Open in Finder (or Open in Windows Explorer, if you’re using Windows). This opens the proper folder on your desktop, so you don’t have to go hunting around for it.
5. Drag the KeyboardNavigation folder into the folder called “Scripts Panel” and then return to InDesign; if you open the User folder in the Scripts panel (by clicking the little triangle next to it), you should see the folder you just added.
6. If you open that folder inside the Scripts panel, you can run any script by double-clicking on it. But that’s not efficient — we want to assign keyboard shortcuts to these. So choose Edit > Keyboard Shortcuts.
7. If you have made a custom keyboard shortcut set already, then make sure it’s selected in the Set pop-up menu. Otherwise, click New Set and give your new set a name.
8. In the Product Area pop-up menu, choose Scripts, and scroll down the list until you see User: KeyboardNavigation:
9. Notice that each script navigates to a different object on your page. For example, GoDown.jsx selects the next object down on the page (”down” meaning toward the bottom of the page); GoFarLeft.jsx selects the left-most object on the page; and so on. For each script you expect to use, assign a shortcut to it. The ReadMe file has suggestions for shortcuts you can use, such as Ctrl+Left Arrow for GoLeft and Ctrl+Right Arrow for GoRight. But you can choose any shortcuts you want. Don’t forget to click Assign after each shortcut.
10. When you’re done assigning shortcuts, click OK and try them out on your layout!
What Gets Selected:
One of the most amazing things about these scripts is that they actually look at where objects are on your page in relation with each other. For example, let’s look at this page layout with four text frames on it:
Currently frame 1 is selected. If we choose GoRight, frame 2 becomes selected, even though “technically” frame 3 is the next frame to the right. It does this because frame 2 is more “to the right of frame 1″ than frame 3 is.
If frame 1 is selected and we choose GoDown, then frame 3 becomes selected for the same reason (frame 3 is more “in line” with frame 1 than is frame 2). However, when frame 3 is selected and we choose GoUp, then frame 2 becomes selected! It’s hard to explain, but it’s very intuitive to use.
Here’s a few other things that need explaining, but are very powerful. First, if frame 1 is selected when you choose GoFarRight, frame 2 becomes selected. If you choose GoFarRight again, you’ll get frame 4. This is because frame 2 is far right of frame 1! (That is, “far” means of the current object, not necessarily the right-most object on the page.)
Next, if frame 4 is selected and you choose GoDown, it will select the top object on the next page. That is, you can navigate from objects on one page to the next!
Z Order:
Several of the scripts have to do with moving in “z-order” — that is, forward or backward in a stack of objects. For example, in this layout:
If frame 1 is selected and you choose GoForward, it takes you “toward the front” of the stack. In this case, even though frame 2 is technically above frame 1 on the layer, the script selects frame 3 because it’s the logical choice.
Grids of Objects:
These scripts also work when you have more than object selected on your page! For example, let’s say these three odd-numbered frames were selected on this page:
When you choose GoRight, then frames 2, 4, and 6 would become selected. This is a great way to navigate among objects that are laid out (more or less) in a grid!
Entering Text in Frames:
You may notice that there are two scripts in the folder that are not for object navigation: GoTextEnd and GoTextStart. These actually place the text cursor inside the currently-selected frame. If a frame (any kind of frame, even graphic or unassigned frame) is empty, the script converts it to a text frame and places the cursor in it.
Again, it’s all about keeping your hands on the keyboard. You can navigate to a frame, place the text cursor in it, edit, then return to object navigation mode by pressing Esc. (Esc is not part of the scripts; that’s just a normal InDesign shortcut for switching back to the Selection tool.)
The more I use these scripts, the more I find them useful. After all, who doesn’t want to get more efficient?!
Let Kris know what you think of the scripts in the comments below.
July 3rd, 2008 at 6:45 pm
Hi David,
Yes, it currently only supports CS3. I guess it would be possible to make CS2 and CS versions - it’d be interesting to find out if there is a sufficient demand for that…
Cheers,
Kris
July 3rd, 2008 at 11:51 pm
These are great, thanks, but I get the spinning beach ball of death for a split second each time I invoke one of these scripts. Is that normal? It’s only a slight delay, but it’s enough of a delay that I think it’d be just as quick to use the mouse. It’s not the instant response I’d like to make these shortcuts worthwhile. Cheers.
July 4th, 2008 at 1:51 am
This looks great, but I’m having trouble with the downloaded zip file. On both MacOS X and XP I’m getting told that it’s corrupt. Am I doing something wrong?
July 4th, 2008 at 12:36 pm
@Stephen: No, I don’t think you should get a SBBOD. That is strange. Is it only the first time you use each script, perhaps? Mac or Windows? I have not seen a delay at all.
@Charles: We have had a few reports of this, but most people can download them fine. We’re exploring what the issue could be. When people have had this problem, they tell me that if they try again, it usually works fine. It’s just a 16K zip file (technically 12,316 bytes).
July 5th, 2008 at 11:18 pm
Hi Stephen,
If you want to, I can attempt to find out what the cause is - a lot depends on what computer you’re using (i.e. how fast it is), what else is installed (i.e. are there any other programs that try to interpret the keyboard - QuicKeys for example, or some plug-in that does something), etc… One thing to try (works both on Mac and Windows) is to create a fresh, temporary user-account and log in as that fresh account. Because the account is new, it’ll have a new InDesign prefs file. Try the scripts, and if they work fine, then something is lurking in the prefs of your ‘normal’ account.
July 6th, 2008 at 4:58 pm
David: It’s happening every time, not just on the first. I’ve rebooted, and still the same. I’m on a Mac (10.5.4) with InDesign 5.0.2.
Kris: I’m on a 2 x 2.8GHz Quad-Core Intel Xeon Power Mac with 6GB 800MHz DDR2 FB-DIMM. Speed shouldn’t be an issue.
I’ll try logging in as a different account, and see how I go.
Thanks for your replies.
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